Heed the weather and other potential annoyances. Guests have been known to skip out early from hotter-than-hot summer tent weddings and improperly heated winter loft receptions. Bugs (gnats, deer flies and mosquitos) also swarm in certain areas during certain seasons. Consider renting pest control tanks to alleviate the problem or including bug repellent in guests gift bags.
Get a grip on the approximate number of guests you will invite before settling on a venue. This will ensure theres ample space for your crew. As a rule of thumb, allow for 25 to 30 square feet per guest. That may seem like a lot, but its really not if you count the space you will need for the tables, bustling waiters, the band and a dance floor.
Let one vendor lead you to another. Your wedding photographer can tell you which florists blooms really pop, and your reception manager should know which band consistently packs the dance floor.